Most tuition centres start with a notebook. It works for twenty students. By sixty, someone has paid half, someone has paid late, and nobody is sure who owes what. Fee tracking is the first thing worth moving to software.

What a tuition centre needs to track

• Each student with a parent phone number, so you can reach the right person.
• The fee plan: monthly, quarterly, or by batch.
• Every payment with its date, amount and method (cash or UPI).
• The balance due, kept separate from the next month’s fee.
• The date each plan ends, so renewals are never missed.

Part payments are the real problem

Parents often pay in two or three instalments. A notebook shows the total paid, but not the date of each payment or what is still left. Software keeps each payment as its own line with a numbered receipt, and shows the balance due on the student’s page.

Renewals without chasing

The simplest habit is a weekly look at who ends this week. A good fee tracker shows that list on the first screen, and prepares the reminder message so you only press send in WhatsApp.

Let parents check for themselves

If parents can log in with the phone number and a PIN you give them, they can see the plan, balance and receipts without calling you. That removes most of the daily fee questions.

Attendance next to fees

When attendance and fees sit in one place, you can see at a glance which students stopped coming and whose fee is still pending, which is usually the same list.

PRO RENEW does all of this, in English or Tamil, and starts free for up to 25 students.

Want to try it? See PRO RENEW or start free. It is a PRO PRODUCT software, and you can reach us on 99620 12129 or 99444 12129.